Program Assistant (⚠ vacant positions)

Mission of Canada to the European Union in Brussels, Belgium

Indeterminate employment (EL-A⚠)

Full-time position (⚠.⚠ hours/week)

The Program Administrative Assistant provides administrative and executive support to:

• Respond to and coordinate requests from supervisor and team, schedule meetings, manage calendars, and assist with travel logistics and expenses;
• Prepare, track and manage budgetary worksheets, financial statistical data and expenditures (eg. travel, meetings, hospitality, events);
• Process and reconcile claims and invoices within accounting software;
• Maintain contact databases and inventories, track inquiries, support relations with contacts, keep track of various documents (such as reports, letters, invites and charts), monitor/triage incoming emails in organizational email inboxes, handle general administration as needed;
• Arrange and coordinate logistics for events and official visits and welcome guests.